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Staff Management > 06 Reporting and Recordkeeping (14 docs)

06 Reporting and Recordkeeping (14 docs)

Free Forms, caregiving, nursing forms, policies, Licensing, Training, Case Management, Home Care, Assisted Living, DD, MI, HCBS


01 General Use Forms (15 docs) 01 General Use Forms (15 docs)

Documents in 06 Reporting and Recordkeeping (14 docs) (14)

This free document is a required posting (OSHA regulations) and explains the employees' rights to review their medical records, exposure records and material safety and data sheets on chemicals and materials used in their work area. Access to Medical and Exposure Records - for California
A Clear overview of requirements on how to handle confidential records and information in the care facility.  

Residents and Staff have a right to Respect and Privacy

a. Information regarding residents, employees or the business of this Facility is considered confidential and is prohibited from... Confidentiality
This great form is used by an employee of a care facility to designate their choice of Doctor(s) to be used in case of an accident or injury.  This form should be filled out prior to an accident or injury.

To All Employees:

If you are hurt on the job you may designate your choice of personal physician or medical clinic, (that has your personal medical records), that you want to provide medical care in case of a work related injury.  Please complete the following:

I understand my right to designate... Designation of Physician Statement
This complete and detailed form is used for keeping a record on start/termination dates, wages, training received and other necessary information that should be maintained in the employee's record at a care facility. Employee Record
An employee wishing to inspect his or her personnel records maintained by the care facility, or to authorize another person to inspect the employee's file needs to submit this form for approval. Employee Records Access Release Form
This free document explains items that must be reported to your State OSHA agency and to your workers compensation carrier, includes resource link.  

The following items must be reported to your State OSHA agency and to your worker's compensation carrier:

First Aid
As stated in 1904.7(b)(5)(ii), first aid means only the following treatments (any treatment not included in this list is not considered first aid for recordkeeping purposes and should be reported):... Federal OSHA Mandatory Reporting Requirements
List of first aid treatments that you are not required to report to OSHA.

The following is a list of common types of first aid treatments, which are not required to be reported by the employer to Federal OSHA. State OSHA requirements, and state labor reporting requirements vary from state to state, therefore this list only pertains to Federal Requirements.  Reference: 29 U.S.C. 657(g)(2), (c)(2). Federal OSHA Non-Reportable First Aid Treatments
Free useful links on OSHA reporting requirements. OSHA Reporting Requirements - Links
This great document covers the standard requirements that must be on file for care facility employees.  Such as health screening, fingerprinting, first aid training and copies of certificates and/or licenses.  

Each State has specific staffing requirements. No matter what the state staffing requirements are, every facility must employ sufficient help to meet the needs of their residents. The staff must have the knowledge required to provide the necessary care for the residents. 

All staff members should... Personnel Paperwork Requirements
This great document explains employers requirements to have procedures in place to protect the employee's confidentiality and prevent release of medical information, personal, and certain employment information (such as Social Security Number, HIV status, etc.). 

Under the Privacy Act the release of certain personal employment information, especially medical information, without authorized permission is generally prohibited. Employers are required to have procedures to protect the employee's confidentiality and prevent release of medical information, personal information (such as SS#) and certain employment information.  Employers also have the right to.... Releasing Employee Records, Information and HIV
Cover for section 6 of the Staff Management Manual. Reporting and Record Keeping Cover
This form is used to provide a limited response to a request for an employee's reference.  It is important that information that is released be guarded, to avoid lawsuits.  

www.ProvidersWeb.com supplies management tools for Administrators, Caregivers, Facility Managers and all types of care home staff. Request for Employee Reference - Response
Form used to keep track of staff duties and work performed within the care facility during the day. Work Time Report - Daily
Form for recording an employees attendance in a care facility during a one year period. Yearly Attendance Record
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